Notice of AGM As per Article 6.1 of the PMHC Constitution the Peterborough Minor Hockey Council is hosting the 2025 Annual General Meeting of Members on Monday June 23rd, 2025
PMHC Members are invited:
When: Monday June 23rd, 2025
Where: Multi Purpose Room, Miskin Law Community Centre.
Time: 6:30pm – 9:00pm
The Annual General Meeting shall be held each within 15 months of the previous Annual Meeting, at a time, either virtually or in a place, and day determined by the Board, for the transaction of at least the following business, to be set out in the agenda of such Annual General Meeting;
a) approval of the agenda;
b) approval of the minutes of the previous Meeting of the Membership;
c) receiving reports of the activities of the PMHC during the preceding year;
d) receiving information regarding the planned activities of the PMHC for the current year;
e) receiving and approving the report of the Auditor of the PMHC from the previous year and a projected financial position for the current year;
f) appointment of the Auditor for the ensuing year;
g) consideration of any proposed amendments to the Constitution and/or By-laws of the PMHC (There will be proposed amendments to the Constitution of the PMHC.
The amendments will be presented during the AGM as a motion from the board of directors on which all members can vote, Constitutional amendment require 2/3 of membership in favour to pass. Amendments will be posted on the PMHC website 7 days before the meeting as per 17. 3 (d) of the Constitution.);
h) transaction of any business which relates to the business of the Meeting referred to above, and notice and particulars of which are received by the Secretary in writing on or before 60 days immediately preceding the Annual General Meeting;
i) election of new board Nomination Form (Attached form here)
Voting Procedures
6.4 Quorum: A quorum for an Annual General Meeting or General Meeting shall be a minimum of 20 Members eligible to vote and present in person. No business shall be transacted in the absence of a quorum except to take measures to obtain a quorum, to establish the time to which to adjourn, or to take a recess. 6.5
Voting Procedures:
a) A majority of votes cast by Members entitled to vote, unless otherwise required by the Bylaws of the PMHC, shall decide every question proposed for consideration at Meetings of the Membership;
b) The Chair presiding at a Meeting of the Membership shall have a vote only in the event of a tie vote;
c) At the Meetings of the Membership, every question shall be decided by a show of hands, unless a specific count or unless a secret ballot is required by the Chair or requested by any Member entitled to vote. Whenever a vote by show of hands has been taken upon a question, unless a specific count or secret ballot is requested or required, a declaration by the Chair that a resolution has been carried or lost by a particular majority and an entry to that effect in the minutes of the Meeting is conclusive evidence of the fact without proof of the number or proportion of votes recorded in favour of or against the motion.
6.6 A proxy shall be in writing, and it must be signed by the Member or someone authorized by him, under power of attorney, to sign the proxy on behalf of the Member. No Member entitled to vote shall hold more than two (2) proxies at any given time.